Connect with us


What International Shipping Documentation is Required for Businesses?




Do you know the total U.S. trades with foreign countries was $5.6 trillion in the year 2019?

International shipping offers exciting growth opportunities to business owners in the U.S. However, it is a multi-level process with a lot of regulations, especially on documentation.

International shipping documentation forms a basis for trading and shipping goods across international borders.

Documents for international shipping decide the fate of a shipment. A simple mistake could lead to delays during custom clearance.

Here are ten documents needed to ship internationally.

1. Commercial Invoice

When shipping goods internationally, a commercial invoice is one of the necessary documents presented at customs.

It’s an invoice issued by the exporter to the importer and acts as proof of sale. The commercial invoice is a detailed document that offers information on the exporter, importer, freight forwarder, shipping lines, and banking information.

A commercial invoice acts as a one-place document that holds crucial information about transactions required for customs clearance.

2. Purchase Order

This contains information about the transaction, the type of product involved, parties involved in the trade, and the transaction date. It is the official exporter’s declaration of receiving an order.

The document specifies what the seller will deliver and the total shipping cost.

3. Commercial and Proforma Invoice

Commercial and proforma invoices are used interchangeably within the U.S. and are preliminary bills of sale. Before delivering goods, invoices are sent to the shipper to serve a commitment to ship goods at a specific time and date.

A proforma invoice lists the weight, work included in the allegiance, and costs involved. The invoice is essential for custom clearance, especially when shipping goods to Europe and South America. For a shipment to go through automated export systems, your proforma invoice should indicate the seller, the buyer, and the value of the merchandise.

4. Bill of Lading (BOL)

A BOL is a formal agreement between the owner of the goods (shipper) and the freight carrier. It is a document used to confirm the receipt of goods for shipment. For the shipment to be released, this document must be signed by authorized representatives of the freight carrier.

A bill of lading contains information about the goods included, how to handle them, and their shipping destination. There are two types of bill of lading; non-negotiable bill of lading and negotiable bill of lading.

A negotiable bill of lading can be transferred to a third party, while a non-negotiable bill of lading must be signed by the two parties involved.

5. Packing List

This is an important shipping document that contains an itemized list of the shipment.

An export packing list is similar to a packing slip provided for domestic shipment, but it’s more detailed. The list includes the quantity, weight, and dimensions of the cargo. In addition to this, the form mentions the packaging type and any safety measures required.

In most cases, shipping companies use the packing list to create a bill of lading. Banks also demand a packing list as a document of payment in case of a letter of credit. A freight forwarder uses the document to clear goods for inspection.

It’s paramount to have the shipping list attached at a visible spot for easy readability.

6. Certificate of Origin

A certificate of origin is an important document in international trade used to declare the country of origin for manufactured goods. The document is certified by the chamber of commerce or by the consulate. It’s a vital form required to prove whether the goods are eligible for export and import.

It’s the responsibility of the seller or exporter to provide the certificate of origin based on the legal requirements of the destination country.

7. Shipper’s Letter of Instruction

This is a letter from the shipper to the freight forwarder containing instructions on how to handle the shipment.

The letter helps communicate specific details about the cargo to the freight forwarder to avoid mistakes that can lead to financial losses.

8. Custom Bond

A custom bond is a document similar to an insurance policy that guarantees payment of fees and duties related to freight.

The importer should purchase a bond from a surety company. The surety company is obliged by the importer’s responsibility and expected to make the payment if the importer defaults.

Note a custom bond only covers the U.S. taxes and duties and not the goods being imported.

The custom and border protection regulations demand all types of commercial imports in the U.S. require to be bonded. This document ensures quick clearance of the shipment.

9. Dangerous Goods Note

A dangerous goods note is a transport document that provides detailed information about the contents of a shipment to concerned parties like carriers and forwarders.

The note is a mandatory requirement for any shipment containing hazardous goods.

10. Insurance Certificates

This is a certificate issued by insurance companies certifying that the seller has purchased insurance for the goods. The policy covers against liability and damages that may occur to goods while shipping.

International shipping exposes sellers to many perils. The exporter community confidently conducts business by having an insurance policy that covers monetary losses.

Learning the Key International Shipping Documentation

Understanding the international trade documentation process thoroughly will help you avoid shipment delays. Each country has its own set of policies and requirements for international shipping documentation. Business owners should spend time researching and seeking answers to any lingering questions.

Once you are ready, obtain all the required shipping documents. Fill out each document accurately before engaging a freight forwarder. Preparing ahead of time will ensure your shipment goes smoothly.

For more advertising and business guides, please check out more of our blog posts.

Continue Reading
Click to comment

Leave a Reply

Your email address will not be published. Required fields are marked *


A Guide To Finding The Right Self-Storage Facility



Self-Storage Facility

Self-storage solutions can be useful for individuals who require more space to keep their belongings stored and safe for an extended period of time. Whether you are relocating, reducing your living space, or need more storage for your belongings, these services can provide a secure and safe option. However, not all storage facilities are of the same quality. Here are some tips to help you identify the most suitable facility for your needs. After reading, you can search for a “self-storage near me” with confidence.

Location Is Key

One of the most important aspects to consider when selecting a storage facility is the location. You should choose a facility that is readily accessible and convenient for you to reach, especially  If you intend to visit your unit frequently, selecting a facility close to your place of work or home will make your life easier. 

Additionally, you should consider the surrounding environment. Is the facility located in a secure and safe neighborhood? How is parking and traffic in the area? These are the questions you should ask when searching for a self-storage near me.

The Facility Offers a Variety of Unit Sizes

The range of unit sizes is another crucial factor to keep in mind. You never know when you may need to downgrade or upgrade in size; having that option is extremely beneficial. Therefore, searching for a facility that provides a diverse selection of unit sizes is essential, enabling you to find the one that suits your specific requirements. 

Climate Control Environment Will Keep Your Belongings Safe

If you intend to store items vulnerable to humidity and temperature fluctuations, such as electronics, antiques, or artwork, searching for a “self-storage near me” like SecureSpace that provides climate-controlled units is advisable. These units are specially designed to regulate the temperature and humidity levels to safeguard your belongings from damaging weather conditions.

Security Should Always Be a Priority 

When selecting a self-storage facility, security is of utmost importance. You should search for a “self-storage near me” with advanced security measures, such as 24-hour surveillance cameras, gated access, and on-site management. These measures are essential in protecting your belongings from theft, vandalism, and damage. Additionally, some facilities provide individual alarms for each unit, which can alert the facility’s management and local police in case of an attempted break-in. 

Online Billing Makes Your Life Easier

Another crucial aspect to consider when searching for a “self-storage near me”  is if they offer online billing. You’ll be surprised how many storage unit services still don’t do this. This feature makes it easy to manage your account, pay rent on time, and avoid late fees. Opting for a facility that provides online billing will make your life much easier.

Select The Right Self-Storage Unit For You

Selecting the right self-storage facility for your belongings is critical in ensuring the safety and security of your stuff. By considering the factors mentioned above, you can search for a self-storage near me that satisfies your requirements and offers you peace of mind that your possessions will be safe.

Continue Reading


4 Ways to Make Your Workplace a More Fun Space to Work in and Grow



Ways to Make Your Workplace a More Fun Space to Work in and Grow

Have you noticed lately that the atmosphere at your workplace is not as vibrant as it used to be? Does it appear to be like your colleagues are not as productive and invested in work-related tasks?

If that’s the case, then you simply must do something about it. I’m referring to productivity-boost steps that will encourage them to become more engaged. If you need some awesome tips when it comes to this, then cast your eyes on these ideas below!

Opt For Bulletin Boards

Here’s an idea that will for sure streamline communication between your workers. Both online and traditional are very effective, save a bunch of time, and provide people with some relevant information.

What I love about them the most is the fact that they offer that sense of community at the workplace, which is frequently forgotten or overlooked, and will give to people that sense of belonging, which is always a nice thing.

There are a number of ways you can create bulletin boards. If you do not have the slightest idea how to make one, then browse the web to hunt down the websites that will help you get creative with your bulletin board, and make something that everyone will like. You’ll quickly conclude that internal communication has been enhanced.

Embellish Your Office

Work is not always fun, and at times, it can be extremely overwhelming and tiresome, thereby, it wouldn’t hurt to decorate your workspace, so that your employees can feel more relaxed and comfortable.

At the end of the day, there’s nothing stimulating or visually appealing in spaces that are plain, and somewhat soulless. Bear in mind that all of you spend a large amount of time in the office, hence it’s of huge importance to create an environment that’s pleasant. This way, your colleagues will look forward to working.

Fun Is Always Welcome!

As I previously stated, all of you are going to spend a significant amount of time at the office, and the tasks all of you will have to execute will not always be smooth sailing, therefore, it’s always recommendable to jazz things up by incorporating something that’s amusing and that’s going to make everyone feel happy and entertained.

For example, if I were you, I would split the workday with short breaks during which you won’t discuss anything that’s work-related. Of course, implementing this will depend on the setup of the workplace, and the preferences of your co-workers.

If you notice that they are moody, you can always send them something that’s fun, and that’s going to make them laugh. Just be sure it’s not anything inappropriate.

Go Out!

It doesn’t mean that you should be besties with your colleagues, however, I firmly believe that occasional days and nights out are going to make everybody content and will make them feel like they are not perceived as some working machines, but as humans too!

There’s no denying that work can oftentimes be very stressful, and sometimes you cannot control these things. However, what you can do is follow these tips above to make things slightly better.

Continue Reading


4 Common Sales Strategy Mistakes and How to Avoid Them



Common Sales Strategy Mistakes and How to Avoid Them

There is a broad range of factors that must be taken into account when developing the ideal product or service, including the market, rivals, talent, the status of the economy, and laws and regulations. To be effective, a sales strategy has to be supported by an organization’s culture as well as its resources, personnel, and mentality. In order to establish whether or not a plan is compatible with their organization, leaders must first analyze the plan’s foundation. To do so, it is necessary to take a close look at the four common errors that lead to unsuccessful methods.

Excessive Product Promotion

Client meetings are sometimes derailed by a focus on promoting the business and product at the expense of listening to the needs of the customer. They overlook a crucial fact, namely that people purchase from other people rather than from lists of features.

Find a way to engage with the customer on a more personal level. Find out what problems they’re having and how your solution can solve them, then sell them on the idea. As the folks at say, a customer’s engagement level with a business can also impact the closing ratio. Use the phone conversation to pick up on hints and switch gears from work to something more interesting. First, sell yourself, then listen, and last, offer your wares.

Failing to Employ a Sales Manager

It’s been some time, and business seems promising. It seems like things are going in the right direction, so you’re considering adding to the staff. No, what you need is a sales manager, not additional salespeople.

You need an experienced person to help you hone your brand-new method and manage the expansion of your sales crew. Often, entry-level sales managers excel at optimizing already-established systems but struggle when it comes to creating brand-new groups and procedures from scratch. As your sales team reaches around 10 to 15 people, it’s time to level up.

Failing to Hire a Sales Leader

Hiring a manager to supervise the sales managers is the next logical step for expanding the company’s sales. You need a Vice President of Sales who has grown a firm to which you want to be comparable in a few years’ time. This individual will be a genuine sales leader. He would be focusing on things like strategy, expansion, reorganization, the completion of bigger agreements, and the mentoring of sales managers.

Hiring One or Too Many Salesman

A new salesperson’s second-worst error is hiring only one other salesperson to work under them. Having a sales team of two or more people gives you the ability to test out new ideas, compete, and experiment. On the other hand, having an excessive number of salespeople demands a significant amount of financial resources, which may have an impact on your business. If you recruit an excessive number of salesmen in a short period of time, your company’s financial reserves will be used up like race gasoline.

Your sales plan must be developed with your business objectives in mind. While developing a new strategy or even just making adjustments to an existing one, it’s important to get feedback from workers and other important stakeholders to make sure the changes are feasible. If you follow these steps, you’ll be well on your way to developing a successful and long-lasting sales plan.

Continue Reading