How to Cut Down on Licensing Costs for Google Workspace Enterprise Plans

We all love productivity tools like Google Workspace (formerly G Suite). But the price tag for an enterprise license can be pretty steep – especially if you’re a small business or startup. 

Google Workspace Enterprise is a powerful online collaboration tool that allows teams to work together in real-time and stay connected across devices. Whether you’re working with colleagues, partners, or customers, Google Workspace Enterprise can help your team get more done faster. 

But how exactly can you make the most of Google Workspace Enterprise and save money along the way? In this blog post, we’ll show you how to save money on your Google Workspace enterprise licensing costs. 

Google Workspace Enterprise License Prices

Google Workspace plans prices for Business and Enterprise goes as follows:

• Business Starter: $6 per user/month
• Business Standard: $12 per user/month
• Business Plus: $18 per user/month
• Enterprise: available by contact

Google doesn’t disclose the price for Enterprise plans, but according to information that has leaked, it might be between $20 and $30 per user.

Reducing the price of Google Workspace Enterprise Licensing

There’s no doubt that Google Workspace is a powerful tool for businesses of all sizes. But the costs of licensing can quickly add up, especially for larger organizations. Here are a few ways to help cut down on your Google Workspace licensing costs:

Make Use of the Free Tier

If your organization only needs a limited number of users, take advantage of the free tier of Google Workspace. This can significantly reduce your overall costs. This version includes most of the same features as the paid version, but with a few limitations. 

If you need more than the free version offers, you can sign up for a business or enterprise account. These accounts come with a variety of features that can help save you money on licensing costs. 

Bundle Your Services

If you need more than just email and productivity tools, consider bundling your Google Workspace with other services like Cloud Identity Premium Edition. This can often save you money on licensing fees.

Get Discounts for Education and Government Organizations

If you work for a school or government organization, you may be eligible for special pricing on Google Workspace licenses. Be sure to check with your organization to see if this is an option for you.

Choose Annual Billing

While it may require up-front payment, choosing annual billing for your Google Workspace can often save you money in the long run compared to monthly billing.

Make Use of Google Nonprofit Pricing

One is to take advantage of Google’s nonprofit pricing. If your organization is registered as a 501(c)(3) nonprofit, you can get a significant discount on your monthly bill. Google also offers discounts for educational institutions and businesses that sign up for an annual subscription. 

Sign Up for Cheaper Version

If you only need access to a few of Google’s tools, you can sign up for a cheaper “Business Starter” plan that includes Gmail, Calendar, and Drive for $6 per user per month. By taking advantage of these discounts, you can save a significant amount on your monthly Google Workspace bill.

Use of Google’s Volume Purchase Program

Another way to save on licensing costs is to use Google’s Volume Purchase Program. This program offers discounts on bulk purchases of licenses. 

Investing in Additional Productivity Tools

Another way to save on licensing costs is to invest in additional productivity tools that work with Google Workspace. There are a number of tools and services available that can help increase collaboration, automate tasks, and streamline workflow within your organization. 

Some popular choices include Trello, Asana, and Zoom. By investing in these additional productivity tools, you can significantly reduce your licensing costs for Google Workspace. 

Create Free Collaborative Inboxes From Shared Email Accounts

One strategy for reducing licensing costs is to create free collaborative inboxes from shared email accounts. Some popular options for shared email accounts include Gmail and Outlook.

By setting up shared email accounts and then creating free collaborative inboxes on those accounts, you can help reduce your licensing costs while still taking advantage of the many benefits that Google Workspace has to offer. 

Utilize Subscriptions for Archived Users (AU)

AUs are simply accounts that have been inactive for a certain period of time. By archiving these accounts, you can still have access to all of their data, but they will no longer be counted as active users. This can save you a significant amount of money on your Google license fees. 

To archive an account, simply go to the “Users” tab in your Google admin console and select the “Archive” option. You can then choose how long you want the account to be inactive before it is archived. After the specified timeframe, the account will no longer be counted as an active user, but all of its data will still be accessible.

Utilize Group Email Accounts and Aliases

By using a group account for general inquiries or announcements, you can eliminate the need for individual user licenses for those who only need to send or receive messages, but don’t need their own inbox.

Aliases can also be used to create additional email addresses for a single user, which can be handy if you have employees who regularly change roles or responsibilities.

Conclusion

Google Workspace offers a wide range of advantages to boost productivity at your business and give staff members a unified experience across all devices.

Are you interested in switching to Google Workspace but aren’t sure where to begin? Get individualized training, improved customer support, and distinctive cloud solutions by working with a Google Workspace enterprise consultant like Pythian.

You can use Pythian’s services in conjunction with Google Workspace to maximize your investment and increase team productivity.