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How to Cut Down on Licensing Costs for Google Workspace Enterprise Plans

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We all love productivity tools like Google Workspace (formerly G Suite). But the price tag for an enterprise license can be pretty steep – especially if you’re a small business or startup. 

Google Workspace Enterprise is a powerful online collaboration tool that allows teams to work together in real-time and stay connected across devices. Whether you’re working with colleagues, partners, or customers, Google Workspace Enterprise can help your team get more done faster. 

But how exactly can you make the most of Google Workspace Enterprise and save money along the way? In this blog post, we’ll show you how to save money on your Google Workspace enterprise licensing costs. 

Google Workspace Enterprise License Prices

Google Workspace plans prices for Business and Enterprise goes as follows:

  • Business Starter: $6 per user/month
  • Business Standard: $12 per user/month
  • Business Plus: $18 per user/month 
  • Enterprise: available by contact 

Google doesn’t disclose the price for Enterprise plans, but according to information that has leaked, it might be between $20 and $30 per user.

Reducing the price of Google Workspace Enterprise Licensing

There’s no doubt that Google Workspace is a powerful tool for businesses of all sizes. But the costs of licensing can quickly add up, especially for larger organizations. Here are a few ways to help cut down on your Google Workspace licensing costs:

Make Use of the Free Tier

If your organization only needs a limited number of users, take advantage of the free tier of Google Workspace. This can significantly reduce your overall costs. This version includes most of the same features as the paid version, but with a few limitations. 

If you need more than the free version offers, you can sign up for a business or enterprise account. These accounts come with a variety of features that can help save you money on licensing costs. 

Bundle Your Services

If you need more than just email and productivity tools, consider bundling your Google Workspace with other services like Cloud Identity Premium Edition. This can often save you money on licensing fees.

Get Discounts for Education and Government Organizations

If you work for a school or government organization, you may be eligible for special pricing on Google Workspace licenses. Be sure to check with your organization to see if this is an option for you.

Choose Annual Billing

While it may require up-front payment, choosing annual billing for your Google Workspace can often save you money in the long run compared to monthly billing.

Make Use of Google Nonprofit Pricing 

One is to take advantage of Google’s nonprofit pricing. If your organization is registered as a 501(c)(3) nonprofit, you can get a significant discount on your monthly bill. Google also offers discounts for educational institutions and businesses that sign up for an annual subscription. 

Sign Up for Cheaper Version

If you only need access to a few of Google’s tools, you can sign up for a cheaper “Business Starter” plan that includes Gmail, Calendar, and Drive for $6 per user per month. By taking advantage of these discounts, you can save a significant amount on your monthly Google Workspace bill.

Use of Google’s Volume Purchase Program

Another way to save on licensing costs is to use Google’s Volume Purchase Program. This program offers discounts on bulk purchases of licenses. 

Investing in Additional Productivity Tools

Another way to save on licensing costs is to invest in additional productivity tools that work with Google Workspace. There are a number of tools and services available that can help increase collaboration, automate tasks, and streamline workflow within your organization. 

Some popular choices include Trello, Asana, and Zoom. By investing in these additional productivity tools, you can significantly reduce your licensing costs for Google Workspace. 

Create Free Collaborative Inboxes From Shared Email Accounts

One strategy for reducing licensing costs is to create free collaborative inboxes from shared email accounts. Some popular options for shared email accounts include Gmail and Outlook.

By setting up shared email accounts and then creating free collaborative inboxes on those accounts, you can help reduce your licensing costs while still taking advantage of the many benefits that Google Workspace has to offer. 

Utilize Subscriptions for Archived Users (AU)

AUs are simply accounts that have been inactive for a certain period of time. By archiving these accounts, you can still have access to all of their data, but they will no longer be counted as active users. This can save you a significant amount of money on your Google license fees. 

To archive an account, simply go to the “Users” tab in your Google admin console and select the “Archive” option. You can then choose how long you want the account to be inactive before it is archived. After the specified timeframe, the account will no longer be counted as an active user, but all of its data will still be accessible.

Utilize Group Email Accounts and Aliases

By using a group account for general inquiries or announcements, you can eliminate the need for individual user licenses for those who only need to send or receive messages, but don’t need their own inbox.

Aliases can also be used to create additional email addresses for a single user, which can be handy if you have employees who regularly change roles or responsibilities.

Conclusion 

Google Workspace offers a wide range of advantages to boost productivity at your business and give staff members a unified experience across all devices.

Are you interested in switching to Google Workspace but aren’t sure where to begin? Get individualized training, improved customer support, and distinctive cloud solutions by working with a Google Workspace enterprise consultant like Pythian.

You can use Pythian’s services in conjunction with Google Workspace to maximize your investment and increase team productivity.

Michael Caine is the Owner of Amir Articles and also the founder of ANO Digital (Most Powerful Online Content Creator Company), from the USA, studied MBA in 2012, love to play games and write content in different categories.

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Home Office Haven: 6 Tips for Putting Together Your Perfect Home Office

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Home Office Haven

Working from home has become increasingly common, and having a well-designed home office can make a big difference in your productivity and job satisfaction. Whether you’re converting a spare room or carving out a corner of your living space, here are seven tips to help you create the perfect home office.

1. Choose the Right Location

The first step in setting up your home office is finding the right spot. Look for a quiet area with minimal distractions and plenty of natural light to keep the good vibes going. Consider using a spare bedroom, a section of your living room, or even a converted closet if space is tight.

If you’re in the process of buying a new home, take the time to explore display homes to get ideas for potential office spaces. This can help you envision how different layouts might work for your needs.

2. Invest in a Good Chair and Desk

Since you’ll be spending a lot of time in your office, it’s crucial to have comfortable, ergonomic furniture. Choose a chair that supports your back and allows you to keep your feet flat on the floor.

Don’t be afraid to try out different options before buying. A standing desk or a treadmill desk might be worth considering if you want to reduce the amount of time you spend sitting.

3. Organize Your Space

A clutter-free workspace can help you focus and be more productive. Use shelves, drawers, and storage containers to keep your supplies organized and easily accessible.

Consider using a filing cabinet for important documents and a cord management system to keep cables tidy. Make sure to label everything clearly so you can find what you need quickly. Remember, a place for everything and everything in its place.

4. Light It Right

Good lighting is essential to reduce eye strain and maintain your energy levels throughout the day. Bring in natural light whenever possible. For darker days or evening work, use a combination of overhead lighting and task lighting, such as a desk lamp.

Also, avoid placing your computer screen directly in front of or behind a window to prevent glare. If you can’t avoid this, consider using curtains or blinds to control the light.

5. Create a Background for Video Calls

With video calls becoming a regular part of many jobs, it’s important to have a professional-looking background. Choose a wall in your office to serve as your video call backdrop.

Keep it simple and uncluttered, but consider adding a few tasteful decorations or a bookshelf to make it visually interesting. If you don’t have a suitable wall, you can use a room divider or hang a curtain to create a makeshift background.

6. Think About Your Tech Needs

Finally, make sure your office is set up to meet your technology needs. This might include:

  • A second monitor if you often work with multiple windows open
  • A good quality webcam and microphone for video calls
  • A printer, if you frequently need hard copies of documents

Don’t forget about power needs – make sure you have enough outlets for all your devices, and consider using a surge protector to safeguard your equipment.

Create a Space That Works for You

Creating the perfect home office takes some thought and effort, but it’s worth it in the long run. A well-designed workspace can boost your productivity, reduce stress, and make working from home a more enjoyable experience.

Remember, your office should be tailored to your specific needs and work style, so feel free to adjust these tips to suit your situation.

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The Perfect Domain: What to Consider When Choosing Yours

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The Perfect Domain

The domain name may seem insignificant to business owners new to the online game. After all, it’s just a sequence of characters that contains your business name, right? How important could it be? The customers will figure it out in the end…

Well, you may be surprised to learn that it actually plays an integral role in your marketing strategy. For many customers, your web address is the first impression it has with your business, and therefore it must be easily-memorable and searchable.

Otherwise, they may give up on visiting your website before they’ve even really considered your awesome product offering!

With this in mind, here are some important considerations when choosing your web address:

  1. It should be simple

When it comes to domain name registration, nothing is more off-putting to a customer than a convoluted web address. They should be able to hear your web address from a friend or see it on a flyer before immediately searching it on their smartphone or, at the minimum, be able to remember it upon returning home.

Let’s say you run a technology repairs store called “Easy Technology Repairs”. Sure, you could include all of this in your web address and make it read something like “www.easytechnologyrepairs.com.au”. But it’s simply far too long and the customer will likely have a hard time remembering all that when it comes time to choose your service to fix their television.

Instead, you could choose something as simple as “www.easytech.com.au” and the customers will have little trouble remembering it when they jump on the train or get home to their laptops. A simple and easily-memorable web address makes it much easier for the customer to remember and this will help drive conversions.

  1. It should typically only contain letters

With the exception being if your actual business name actually has numbers in it. Let’s say you run a travelling tailor and dry cleaning company called “Tailors To You”. Sure, the web address “www.tailors2you.com.au” may look sleek, but it can also confuse the customer who has already seen your name spelled “Tailors To You”.

Therefore, when they go to type the web address “www.tailorstoyou.com.au” and find that it doesn’t come up with your website they will be immediately deterred and look for your product through a competitor. Therefore, you should only include numbers (and special characters for that matter) if they are actually included in your business name!

  1. It should pertain to your business

There is nothing wrong with including a special keyword in your web address if it actually pertains to your business. For example, you run a pool building company called “Sweet Summer” but don’t actually have the word “pools” in the business title.

One of the best things you can do here is include the keyword “pools” in your web address to make a web address like “www.sweetsummerpools.com” to ensure that both your clients and search engines like Google know what kind of content can be found on your website.
This will not only make it easier for prospects to remember your web address, but it also works well for Google, who absolutely loves knowing what kind of content can be found through a business’s web address. The search engine will have little trouble categorising your website and will therefore be likely to rank it higher in the search engine results pages!

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Top Tips for Enhancing Human Resources in Your Business

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Top Tips for Enhancing Human Resources in Your Business

Human resources are the backbone of any successful business. Your employees drive growth, innovation, and productivity for your company. Investing in robust human resource practices is essential for attracting top talent, motivating your team, and developing the skills of your people over time.  Now more than ever, employers need to go above and beyond to recruit, retain, and get the most out of their staff. Here are some top tips for enhancing human resources in your business.

Invest in Ongoing Training and Development

One of the best ways to get more out of your human resources is to continually develop their skills. Look for opportunities for on-the-job training, mentorship programs, and external courses or certifications that align with your business goals. Support your team by providing time and financial assistance to help them upgrade their capabilities. The more you invest in training today, the more agile and effective your workforce will be in the future. It’s especially important to train managers and team leaders on leadership, communication, performance management, and team-building skills.

Pursue a Masters in Public Administration Online

One powerful way to boost your human resources leadership is by pursuing a Masters in Public Administration (MPA) online. MPAs focus on topics like organizational behavior, labor relations, stakeholder collaboration, and evidence-based human resource management. An MPA helps you drive HR strategy, resolve complex workplace issues, and contribute at the executive level. Look for an accredited MPA program that works for your schedule. Quality masters in public administration online options offer evening/weekend courses, accelerated formats, and 100% remote learning. Invest a year or two earning this degree, and your HR expertise will grow exponentially.

Offer Competitive Compensation and Benefits

Today’s top talent knows their worth and will shop around. Make sure you offer competitive pay, bonuses, healthcare, retirement planning, and other benefits tailored to your industry and region. Go above the required minimums when you can, as generous comp and benefits are highly attractive to job seekers. You want people to join and stick around at your company. Review your compensation structure regularly and get creative with benefits like flexible work arrangements, professional development funds, and expanded leave policies.

Create a Positive Company Culture

Don’t underestimate the importance of crafting a supportive, engaging, and fun workplace culture. Things like your mission and values, leadership style, team bonding opportunities, and physical workspace design all influence the everyday employee experience. When people feel motivated and connected to their team and company, they will sustain higher job satisfaction and productivity over time. 

Leverage Work Analytics

Business intelligence is key for data-driven HR strategy and decision-making. Track key metrics like employee retention, absences, productivity, satisfaction scores, promotion rates, and other KPIs. Identify trends and correlations that give you insights, such as which managers have the happiest teams or what factors drive turnover in your company. Workforce analytics enables you to pinpoint bright spots and pain points and then address them. 

Getting the most from your human capital requires forethought and investment. Use these tips to enhance HR capabilities. By taking a strategic approach and dedicating resources to your workforce, your organization will be well-positioned for future growth and success. 

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