What is SAP MM – About Master Data?

Introduction:

SAP R/3 works with real-time data, which means that data entry and data availability are instantaneous. The most essential thing to remember while producing data is to keep it clean.

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There are two types of SAP R/3 data:

• Master data: Data that is produced centrally and is valid across all apps is referred to as master data. It does not change with time, but it must be updated on a regular basis. Vendor, for example, is a sort of master data used to create purchase orders and contracts.
• Transactional data: Transactional data is information that is related with the processing of a commercial transaction.

The two types of SAP Master Data are as follows:

• Vendor Master Data
• Material Master Data

About Material Master Data:

The following are the most important elements to remember regarding material master data:

• This is the primary source of material-specific data for the company. This data will include details on the materials that a business can buy, produce, store, or sell.
• Because a company has many departments, each of which works on a distinct type of material, each department will submit distinct information about their material. As a result, each user department sees the material master record in its own way. There are two types of data screens that are utilized to construct the material master:
  • Main Data: Basic data (base unit of measure, weight), buying data (over tolerance and under tolerance), and accounting data are all examples of main data (standard price, moving price).
  • Additional Data: This will include information such as a brief description of the content, currency, and so on.

There are four traits of a material master, which we shall go through one by one in the next sections:

• Material Types: Materials with similar characteristics are grouped together and given a material category. It distinguishes materials and enables companies to handle various materials in a methodical manner in accordance with their needs.
• Material Groups: The term “material group” refers to a broader variety of material types. Materials with similar characteristics are grouped together and allocated to a material group.
• Number Range: Every material is identified by a unique number known as the material number when we generate a material master record.
• Material Master Creation: All materials that a firm procures, produces, or sells are listed in the material master. It houses centralized data that is accessible at all levels.

About Vendor Master Data:

The following are the most important aspects of vendor master:

• Vendor Master Data is the primary source of vendor-specific information in the company. It contains information about suppliers from whom a business can buy or sell.
• A vendor master record comprises data such as the vendor’s name, address, and other details.
• There are three types of data in a vendor master record:
  • General Data: General data is kept at the client level and is valid at all levels of the business.
  • Accounting Data: Accounting data is kept at the company level and is valid for all of the firm’s plants.
  • Purchasing Data: Purchasing data is kept at the purchasing organization level.

Vendor master has three properties, which we’ll go over in detail in the sections below:

• Number Range: Every vendor is identified by a unique number known as the vendor number when we generate a vendor master record. We have external and internal number assignments for vendor master, just like we do for material master.
• Vendor Account Group: Vendors are divided into groups based on their needs. Vendors with comparable features are grouped together and assigned to a single category.
• Creation of Vendor Master: The Vendor Master database includes a list of suppliers from which a business may buy or sell items.

Conclusion:

The fundamental data that serves as the foundation for each transaction is known as master data. Whatever you’re doing, whether you’re creating, transferring stock, selling, purchasing, or performing physical inventory, you’ll need to keep track of specific master data.

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