Tips for Designing your Microsoft Teams Messaging Extension

In Microsoft Teams, a team extension is a shortcut that allows you to insert app content or take action on a message without having to leave the current discussion. User’s time can be saved tremendously as a result of the cards being put into the message, which contains consistent and reliable information.

The majority of the information and applications currently available are for message extensions that are based on “searches.” This type of search-based extension does not provide you with a great deal of control over the designs and styles of the user interface. For example, have a glimpse at the messaging extensions for Places and Weather, which are both extremely similar in terms of design and performance.

Users can add, design, and administer messaging extensions in Teams using the information provided in the following section.

Let’s take a closer look at what Microsoft Teams is, its features, and tips for designing a Microsoft Teams messaging extension. 

What Are Microsoft Teams Messaging Extension and How Do They Work?

The Microsoft Teams app enables user interaction with your online service via buttons and forms, which are provided by messaging extensions. They can search for information or initiate operations in an external system from the composing message section, the control box, or direct from a message they have created.

Outcomes of that communication can be returned to the Microsoft Teams client in the shape of a card that has been beautifully designed. Below, we will provide an overview of the messaging extension, tasks done under various conditions, the working of the messaging extension, response, and search commands.

What Is Included in Microsoft Teams?

The messaging, meeting and calling functionalities of Microsoft Teams are the most important.

Messaging

Members of a team can establish communication channels between themselves without the need for email, calling, or any other messaging apps. Outlets can be arranged by subject, task, department, or any other method that best matches the needs of your team. Users can also engage with one another through direct messages, which allow them to send a personal message to a specific user.

Meetings

Users can book video-enabled meetings in advance and also arrange ad-hoc meetings as needed, using the Microsoft Teams collaboration platform. People who do not have Microsoft Teams could be asked to join a meeting as guests using a plugin for Microsoft Outlook, which allows them to accept others into an MS Teams meeting.

Calling

Teams enable public switching phone system (PSTN) conferencing, which allows people to call phone numbers straight from within the application. If you want to make calls straight through Microsoft Teams, you can do so by using operator connection, straight routing, or a communication plan from Microsoft 365.

How Can You Add and Remove Members From Your Microsoft Team?

Owners and members are the two types of users supported by Microsoft Teams. A user that makes a new team is automatically designated as the team’s owner. When creating a team, it is a smart idea to assign at least one or two Team owners, one of whom should be available in the event that the first is unable to do so. There are a number of operations that can only be completed by team owners, including, such as adding members to a personal team or updating the team’s name or title.

Choose ‘owner’ or member to assign a position to members of your Microsoft Team after searching for their names in the team’s search results.

You can remove a team member by simply clicking on the ‘X’ that appears next to their username in the team. If you need to remove an owner, you first must modify their user type from ‘owner’ to member.’

How Can You Create Separate Meeting In Microsoft Teams Messaging Extension?

When you are the meeting organizer, you have the ability to create several meeting sessions within a single Team gathering. Once you’ve entered the chambers, you can do the following:

• Assign people to breakout rooms manually.
• Participate in a break-out session
• Make use of a break room.
• Managers for breakout rooms should be appointed.
• Interact with those who are in the breakout room.
• Breakout rooms should be renamed.
• Breakout rooms should be closed.
• Establish a time restriction for the break-out session.
• In regular meetings, room assignments are made.
• Make use of the break-out rooms as soon as possible.

How Can You Design Your Microsoft Teams Messaging Extension?

Layout

In order to establish regular and elegant interactions between design features, teams rely on grid layouts to organize their work. The grid’s 4-pixel base device enables items to scale evenly throughout all display sizes in Teams, thanks to its 4-pixel base unit.

Avatars

In Teams, an avatar is a graphical depiction of a person, a group, a bot, or some other entity that has been assigned to them. When conveying live-action or representing a roster in a way that protects vertical space, an avatar group is often used to do this.

Colors

Bright, darker, and high-contrast styles are supported on the Teams online and desktop platforms, whereas light and dark themes are supported on the Teams mobile platform. Every theme has its own set of colors that are used throughout.

Structure and Elevation

Adding more structure to your app can be accomplished through the usage of structure and elevation.

Final Thoughts

Designing your Microsoft Teams Messaging Extension can be a daunting task, but if you follow the tips we’ve provided in this article, you should be well on your way to creating an extension that meets all of your needs. Keep in mind that these are just general tips and you may need to tailor them specifically to your own business or organization.